PJ PageNotes

No. Send them a private review link: opening it lets them comment on the pages you’ve opened for review, nothing else. If a client would rather have a password, give them the Client Reviewer role — they log in straight to the site with the review toolbar, and never see the dashboard.

Under PageNotes → Reviewers & links, enter their name and email, pick a color and how long the link should last (7, 30 or 90 days, or no expiry), and click Create review link. Email it from there — with a personal message, and a preview before it goes — or copy it and send it yourself. You can choose which page the link opens on.

Any published page or post you open for review: one at a time from the Review column on the Pages screen or the PageNotes menu in the admin bar, or the whole site at once under Settings. Notes only work on published pages, so on a development site, publish the pages and turn on Private review site to keep them out of public view.

They follow their element. Each note re-finds the element it was left on, even after you add sections above it, edit its text or move blocks. If the element is gone, the pin moves to its old spot with a dashed outline and the note says “The original spot changed”. Notes on hidden elements, like a closed menu or another slide, are listed as “Not visible right now”, and notes and approvals show when the page has been edited since.

Notes are only ever shown to you and your reviewers; they load separately from the page and are never stored in a page cache. With Private review site on, everyone else gets a “coming soon” page, search engines are asked not to index it, and the public REST API and feeds are closed. One limit: files in the Media Library are served directly by the web server, so someone who already has a file’s address can still open it.

Yes. Notes and review data never end up in a cached page, and opening or closing a page for review clears WP Fastest Cache, W3 Total Cache, WP Super Cache and WP Rocket for you. If you use Sucuri or another CDN, purge it there after opening a page for review or turning the private site on or off.

Yes. Reviewers tap to place a note, and notes and the comment list open as a bottom sheet. A review link is remembered per browser, so a client switching from laptop to phone just opens the link again on the phone.

No. Pages that aren’t in review are untouched. On pages in review, one small script stays idle unless you or a reviewer is looking, and all notes load only for them. Nothing comes from outside servers — no fonts, no tracking, no third-party service — and every note stays in your own WordPress database.

An automatic screenshot of the spot with every note, plus an “after” shot when it’s resolved; file attachments on notes and replies; change requests with a price or hours that your client approves or declines; a printable sign-off report and CSV export; automatic updates in your dashboard; and priority support. The review tool itself — notes, links, replies, statuses, approvals, the dashboard, emails and the private review site — is fully included in the free version.

In the reviewer’s own browser, at their screen size, the moment they save a note: the area around the element is captured with the numbered pin drawn on it. When you mark the note resolved, the same area is captured again, so you get When noted and After the fix side by side. Images from other domains and embeds such as YouTube or Google Maps can come out blank, and notes about the whole page don’t get a screenshot.

Yes. Files go into a private folder with unguessable names and are only served to you and to reviewers of that page — never by a direct link. You set the size limit (10 MB by default) and the file types allowed; SVG, HTML and script files are always refused. On Nginx servers, which ignore .htaccess, files stay protected by their names, and one server rule adds a second lock.

On any note, click + Change request, describe the extra work and add a price or a number of hours, then send it. Your client sees it on the note with Approve and Decline (with an optional comment), and you get an email either way. Every step is logged with the name and time for the sign-off report.

A cover page with the project and client, a summary of open, in-progress and resolved notes and the approvals for each page, a table of change requests with approved and pending totals, then every note with its screenshots, files and conversation, and signature lines. It opens in a new tab ready to print or save as PDF. The same data downloads as a CSV for Excel.

Yes. Pro is an add-on: install the free PJ PageNotes plugin first, then install Pro and enter your license key under PageNotes → Pro settings.

One license covers one website, with a single one-time payment — no subscription. Activate it on the Pro settings page; when a development site moves to its live domain, click Deactivate on the old address and activate on the new one. Your key is shown on the order confirmation and in your receipt email.

No. Everything already saved — screenshots, files and change requests — stays visible, and clients can still answer change requests you’ve already sent. New screenshots, uploads, change requests and reports pause until you activate again, and the free review tool carries on as normal.

Pro comes with a 30-day money-back guarantee — email support and we’ll refund it, no questions asked. The free plugin is, well, free.